Charlotte Dillon Company Secretary
Liaison and discipline
Charlie Dillon
Last Update 2 months ago

Charlotte Dillon, Maltix Company Secretary
( Interim Finance Director.)
Company Secretary (acting Finance Director) Maltix Ltd. Jun. 2017 to date
General Manager – Glam B Ltd & Game Ltd. Jan. 2019 to date.
General Manager – Marketing & Promotion Ltd in conjunction with Spa Holidays part of JZT Fortina /Investment/ Fortel Group Nov 1999 to Jan 2019
Responsibilities
• Manages both HR functions including staff selection employment and induction.
• Obtains visas, residence and work permit documentation and approvals at all levels.
• Ensures corporate and governance compliance, including that for data protection in multiple national jurisdictions.
• Payroll for 30 staff
• Corporate Data Entry, and its standards and regulatory compliance across 4 databases)
• Liaison with the commissioner of revenue and tax departments and any of their staff, as required.
• Manages stock control and purchasing for three retail stores (approx. €.3.5 Million.)
• Manages the banking and accounts (approx. €21M. pa)
• Closing of annual accounts for both companies to audit level.
• EA to the Directors of both companies.
• Manages the day to day running of both companies, including the daily cash sheet reconciliation, and balancing.(approx. 3000 transactions daily )
And additionally, for Glam B Ltd & Game Ltd
• Manages holiday accommodation reservations.
• Responsible for
Organising staff.
Property advertising and marketing. (Budget c €50,000 pa.)
Reservations.(30 per annum)
Financial accounts.
General Manager (Promoted from salesperson) Marketing & Promotions 1994 to 2019
This marketing company promoted and sold Timeshare contracts within a number of 4- and 5-star hotels. Charlie, started as a sales rep on cold line sales and subsequently took over the sales completions and contracts for 4 Hotels.
Achievements:
Over 15 years or so was responsible for achieving from €1.2M to €50M pa sales, with a contract conversion rate generally better than 85% for up to 6 hotels and 2000 holiday units at a profitability of 220% and an annual contract retention of 99.3%
(From 2015 to 2018 she made, just one hotel, €5M in profits with several others similar).
Duties:
• All legal paperwork and contracts for sales
• for all purchases including any monthly finance payments received within bank accounts.
• Responsible directly to the Managing Director for current cash flow and predictive annual forecasts
• Daily liaison with Project Directors, Sales Managers, Sales representatives, and the Managing Director of the Company as well as the Directors of the hotels, obtaining new inventory for sales and usage.
• Responsible for sales contracts and liaison with the clients, explaining their rights and also liaising with them when they came back to use their purchases.
Charlie then took on the role of in-house sales Manager putting her in charge of all of the sales representatives, providing their pricing information and collecting money from them.
Eventually she was in charge of 175 sales representatives and 8 Inhouse representatives, and was responsible for setting their weekly, monthly, and annual targets and making sure that those targets were met.
Manager Fractional Sales – Marketing & Promotion Ltd in conjunction with Fortel Services 2015 to 2019
When the company branched out into fractional sales, she was put in charge of the new operation responsible for all of her previous activities, plus the new fractional sales operation and dealing with its documentation, SoPs, compliance, completion etc.