Data Retention schedule

Maltix Ltd. Data Retention Schedule This schedule outlines our data retention and storage protocols in compliance with the UK GDPR, the Data Protection Act 2018, and the laws of England and Wales. Our retention periods are determined by statutory requirements for tax, legal limitation periods, and operational necessity.
Retention Categories and Justifications Provision of Goods and Services

• Retention Period: 7 years.
• Justification: Necessary for contract fulfilment and compliance with HMRC requirements for financial record-keeping.

Account Operation and Guarantees

• Retention Period: 7 years.
• Justification: Ensures the management of customer accounts and the ability to honour service guarantees.

Crime Prevention and Legal Defence

• Retention Period: 6 years, 10 years, or indefinitely.
• Justification: Dependent on the nature of the suspected crime or the statute of limitations for legal defence.

Service Updates and Marketing

• Retention Period: Up to contract end date, then Archived for 1 year.
• Justification: Maintains functionality for active users with a brief post-contract archive for re-engagement.

Research and Project Archiving

• Retention Period: Up to project end date, then Archived for 1 year.
• Justification: Maintained for information control and accuracy during analysis and presentation phases.

Legal and Regulatory Compliance

• Retention Period: 6 years, 10 years, or indefinitely.
• Justification: Adherence to specific regulatory mandates or court orders.

Recruitment Records

• Retention Period: 7 years.
• Justification: Maintained for potential Tax and Employment Law purposes.

Execution and Validation Mandatory Client Validation
All retention protocols, archiving procedures, and data handling practices outlined in this schedule are strictly subject to the formal signatures of clients.
Disclaimer of Responsibility
In the absence of a signed agreement, Maltix Ltd. disclaims all liability regarding the automated management of these retention periods. Without an executed signature, the client acknowledges that Maltix is not authorised to manage or protect the historical integrity of their data infrastructure under these specific terms.
Data Governance and Erasure
Upon the expiry of the periods mentioned above, and provided a signature is on file, data is either securely deleted or anonymised. For further details, please refer to the full Maltix Privacy Notice.
Client Signature: _______________________
Date: _______________________
Maltix Representative Signature: _______________________
Date: _______________________